What is an Administrative Assistant?

Also known as: Office Clerk, Secretary.

An administrative assistant (sometimes also referred to as an office clerk, secretary, or receptionist), is someone who performs routine clerical and organizational tasks. They organize files, draft messages, schedule appointments, and support other staff. Although administrative assistants work in nearly every industry, many are concentrated in schools, hospitals, government agencies, and legal and medical offices.

Find your compatibility

Would you make a good administrative assistant? Sokanu's free assessment reveals how compatible you are with a career across 5 dimensions!

Take the free career test

What does an Administrative Assistant do?

Administrative assistants use computer software to create spreadsheets, compose messages, manage databases, and produce presentations, reports, and documents. They also may negotiate with vendors, buy supplies, manage stockrooms or corporate libraries, and get data from various sources. Specific job duties vary by experience, job title, and specialty.

The work of an administrative assistant typically involves the following:

  • Maintain paper and electronic filing systems for records and messages
  • Route and distribute incoming mail and email
  • Answer routine letters and email
  • Reply and attach files to incoming messages
  • Correct spelling and grammar to ensure accuracy
  • Operate fax machines, videoconferencing and phone systems, and other office equipment
  • Use computers for spreadsheet, word processing, database management, and other applications
  • Complete forms in accordance with company procedures

What is the workplace of an Administrative Assistant like?

Although administrative assistants work in nearly every industry, many are concentrated in schools, hospitals, government agencies, and legal and medical offices. Most work full time in comfortable office settings. Virtual assistants typically work from a home office.

Videos

Jobs

Location
Title Company Location Info

Further Reading

Similar Careers

Collections With This Career

ESFJ Careers
ESFJs project warmth through a genuine interest in the well-being of others. They have the ability to bring out the best in people and want to understand other points of view. Read More
ISFJ Careers
ISFJ individuals have excellent analytical abilities, great people skills, and healthy social relationships. They are meticulous to the point of perfectionism, and consistently strive to make others happy. Read More

×